Wedding Guest Management, Without the Spreadsheet Chaos
One guest list for RSVPs, WhatsApp invites, and your wedding website — no more mismatched spreadsheets.
Import from Excel · Group by Family · Access Roles for Coordinators
Why Guest Lists Get Messy
Indian weddings are too complex for basic spreadsheets. Here's what happens when you don't have a single source of truth.
Multiple Versions
The same guest list exists in three different versions across three different family phones.
Segmenting is Hard
There's no easy way to tell who's invited to the sangeet versus who's invited to the reception only.
Double Data Entry
Updating one guest's number or RSVP status means manually updating it again in every other document.
Outdated Vendor Counts
Seating and catering teams work off outdated counts because nobody updated the master list.
Lost Household Groups
Tracking which family a guest belongs to, for seating or invite purposes, gets lost in plain spreadsheets.
What WedPlan's Guest Management Includes
One central guest database that links to all your invitation, RSVP, and planning flows.
Bulk import
Bring in your entire guest list at once from existing contacts or spreadsheets, instead of adding names one at a time.
Groups and families
Organise guests into families, groups, or tables, matching how Indian weddings actually plan seating and invites.
Per-event guest lists
Assign guests to specific events — sangeet, mehendi, haldi, wedding, reception — so each function has its own accurate list and headcount.
One source of truth
Your guest list connects directly to RSVP responses and WhatsApp sends, so updates in one place reflect everywhere instantly.
Headcounts you can hand to vendors
See attending counts per event for catering, seating, and logistics without manually tallying screenshots or chat replies.
Team and role-based access
Give coordinators or family members access to manage parts of the guest list without handing over your entire account.
How Guest Management Works in WedPlan
Import your list
Upload contacts or guest details in bulk to start your master guest list.
Organise into groups and events
Tag guests by family, table, and which events they're invited to.
Manage from one dashboard
Use the same list to send invites, track RSVPs, and pull headcounts for vendors.
Who This Is For
Self-Planning Families
Families managing large, multi-event guest lists without a dedicated planner.
Wedding Planning Teams
Wedding planning teams handling guest data across several client weddings simultaneously.
Spreadsheet & Notebook Users
Anyone currently maintaining guest lists across multiple spreadsheets or notebooks.
Per-Function Guest Lists
Couples who need different guest lists for different functions but one master record.
Bring your guest list into one place
Import once, and let RSVP, WhatsApp invites, and your wedding website all work from the same accurate data. Start free.